About the Role
General Description
The Training Specialist is responsible for implementing the logistical and organizational work for Oregon Training Institute workforce development programs. This position assists the Workforce Development Manager in coordinating and organizing training needs and outcomes which may include data collection and entry, planning and organizing events, creating timelines and assigning tasks for project completions, tracking participants and activities, researching venues and communicating with stakeholders, and overseeing the distribution of promotional materials.
Essential Duties
Training Program Coordination
Coordinate instruction in classroom and field settings for workforce development related projects
Assist in the coordination of trainings and information sessions with the Oregon Energy Coordinators and Affiliates (OECA). To include individual training, group instruction, self-study, lectures, demonstrations, simulation exercises, and computer-based training
Coordinate and provide event management for workforce development projects
Secure trainers, locations, and facilities to conduct trainings and meetings for workforce development
Data Management
Manage private demographic information and testing data
Reporting
Compile data and analyze past and current year project requirements and deliverables
Outreach
Participate in planning and represent OTI at trade shows, seminars, conferences, and speaking opportunities at the request of the Workforce Development Manager
Work closely with the Workforce Development Manager to ensure a consistent public relations and marketing message is being delivered
Program Maintenance
Maintain tracking systems to document revisions and attendees at the trainings/conferences and measure their progress
Coordinate maintenance of Asset Management systems and Inventory Tracking systems
Participate in annual Internal Review of Safety Procedures, Curriculum Review, Organizational Goals, and documentation revision needs assessments.
Requirements
Required Qualifications
Administration experience
Strong facilitation skills
Website and Learning Management Systems administration
Knowledge of invoicing processes and generally accepted accounting principles
Excellent written, verbal, and listening communication skills
Ability to work both independently and as a team member
A valid Oregon Driver’s License, current auto insurance and a driving record that will allow individual to be added to organization insurance.
Preferred Qualifications
Bi-lingual, Spanish/English preferred
Experience with energy conservation programs
Understanding of building trades and energy conservation principles
Experience in workforce development programs.
Skills & Abilities
Ability to work independently/remotely with a flexible work schedule
Work well within a team environment and with community members
Work on various tasks simultaneously in an effective, efficient manner
Available to work outside of normal working hours, as necessary
Travel within Oregon State, as necessary
Demonstrated ability in problem solving and decision making
Organizational skills and attention to detail
Knowledge of PC, email, word processing, and database software
About the Company
Community Action Partnership (CAPO) is a small, tight-knit staff that works passionately in a variety of program areas to serve low-income families in Oregon. If you are a kind, smart, service-minded individual who is excited and energetic about helping us increase our impact on the lives of the most vulnerable in our communities, we welcome your application. We value a diversity of lived experiences in our team, and we can’t wait to hear more about what makes you unique.